FOIA – Freedom of Information Act

Request for Public Records – FOIA

All requests for inspect, copy, or certify public records must be in writing, directed to the FOIA Officer and shall be submitted via personal delivery, mail, fax (Police Dept.) or other means available to the FOIA Officer in accordance with Section 3(c) of the Act. Any request submitted via email to the FOIA Officer should be sent depending upon whether for Village of Richmond or Police Department records. See below FOIA Officer information regarding the appropriate department. FOIA requests must be submitted to the Village of Richmond using either the online workflow below, or directly emailed in plain text to the Village Clerk, mailed, or delivered in person. Richmond Police Department FOIAs must be directly emailed in plain text to the Police Department Records Clerk, mailed or delivered in person. The FOIA has been amended as follows: “Electronic requests must appear in their entirety within the body of the electronic submission, and, as a cybersecurity measure, no public body shall be required to open electronically attached files or hyperlinks.” 5 ILCS 140/3(c). Please make sure to note whether your request is Non-commercial (Personal) or Commercial to help assist in determining the time window in which the request should be fulfilled.

FOIA Requests for the Village of Richmond can be emailed to Karla L. Thomas, Village Clerk/Collector at villageclerk@richmond-il.com or via mail at Village of Richmond, Attn: Karla L. Thomas, 5600 Hunter Drive, Richmond IL 60071. Phone: (815) 678-4040.

FOIA Requests for the Richmond Police Department can be emailed to the Police Department Records Clerk at records@richmondilpolice.com or via mail at Richmond Police Department, Attn: Records Clerk, 5600 Hunter Drive, Richmond IL 60071. Phone: (815) 678-4163; Fax: (815) 678-4307.

The foregoing information is provided pursuant to Section 4(b) of the Illinois Freedom of Information Act, 5 ILCS 140/4(b).

FOIA Obligations

Freedom of Information Form

Fill out a FOIA Request for the Village of Richmond by using this online workflow: Click here to launch online workflow (ADMIN ONLY, NOT FOR POLICE DEPARTMENT FOIA)

Organization Chart of Village Government

Village Appointed Commissions and Committee

Annual Meeting Schedule:

Employee Compensation Package:

Number of Employees:

Fiscal Year Approved Budget:

Audited Financial Statements:

Annual Treasurer’s Report:

Index of Records:

IMRF Participation requirement Per Public Act 101-0504:

IMRF’s “Employer Cost & Participant Information” webpage (available via this link)